Senior Project Officer CLOSED

Program Management and Coordination (PMC) Team

The Center for International Forestry Research (CIFOR) envisions a more equitable world where forestry and landscapes enhance the environment and well-being for all. CIFOR is a non-profit, scientific institution that conducts research on the most pressing challenges of forest and landscape management around the world. Using a global, multidisciplinary approach, we aim to improve human well-being, protect the environment, and increase equity. To do so, we conduct innovative research, develop partners’ capacity, and actively engage in dialogue with all stakeholders to inform policies and practices that affect forests and people. CIFOR is a CGIAR Research Center, and leads the CGIAR Research Program on Forests, Trees and Agroforestry (FTA). Our headquarters are in Bogor, Indonesia, with offices in Nairobi, Kenya; Yaoundé, Cameroon; Lima, Peru; and Bonn, Germany.

CIFOR is looking for

Senior Project Officer

Overview

Under the supervision of the Team Leader-PMC, the Senior Project Officer will provide effective and efficient project management support to CIFOR’s project activities under appointed team(s). This will require substantial initiative and judgment, understanding of CIFOR’s systems, policies and procedures and close collaboration with Team Leaders, Project Managers, Finance staff, Human Resources staff, Team Support staff, Resource Development and Partnerships staff, and CIFOR’s partners.

Duties and responsibilities

1. Contracts
Initiation of Memorandums of Understanding (MoUs), Grant Agreements, Letters of Agreement (LoAs):
  • Work closely with the Legal Officer and Finance to review and analyze information provided in a Grant Agreement (GA), Memorandum of Understanding (MoU) including amendments, and/or provide suggestions/advice in compliance with CIFOR’s policies and procedures.
  • Draft Letters of Agreement (LoAs) including amendments, based on ToR provided by Project Managers; identify information missing in ToR if needed; and provide suggestions where needed for compliance with CIFOR’s policies and procedures and donor requirements.
  • Initiate each Grant Agreement (GA), Memorandum of Understanding (MoU) and Letter of Agreement (LoA) on the Project Management System (PMS).
2. Financial
1) Budget development
  • Discuss project planning with the Project Manager/project team in order to facilitate proposals for budget development with Finance and Resource Development and Partnerships (RDP).
2) Financial monitoring
  • Review financial status from Finance, follow up outstanding commitments and/or suggest necessary changes.
  • Support the Project Manager in monitoring the progress of project activities in order to understand the project’s financial spending (budget monitoring) and/or update the financial plan as necessary with Finance.
3) Financial reporting
  • During a project audit, support Finance with any information/supporting documents as needed.
3. Administration
1) Project start-up
  • Work closely with the Program Coordinator to review project documents and/or discuss with the Project Manager and/or project teams about the project implementation plan.
  • Initiate project start-up on the Project Management System (PMS).
2) Project tracking
  • Initiate necessary changes in the Project Management System based on identified needs or at the request of the Project Manager.
3) Donor deliverables and technical reports
  • Upload donor technical reports and deliverables to the Project Management System.
4) Partnerships administration
  • Work closely with Project Managers to ensure timely technical reporting and deliverables from partners in compliance with the LoA with that partner.
  • Undertake an initial review of partner financial reports prior to review by Finance.
  • Facilitate effective communication and discussion between partner, project team, Finance and others in the PMC team related to GA, MoU, LoA and amendments to strengthen the coordination of the implementation of project activities.
5) Other
  • Provide back-up support to fellow Senior Project Officers as necessary.
  • Assist with other related responsibilities within PMC, as required.

Education, knowledge and experience

• A minimum of Bachelor’s degree in relevant fields is required; Master’s degree preferable.
• A minimum of 5 years of relevant experience in project administration and management, proven experience in international project, financial management as well as human resources policies and procedures are required.
• Excellent written and spoken English are required.
• Strong computer skills in word processing, database and other relevant office applications are required.

Personal Attributes and Competencies

• Have excellent skills in organizing and priority setting, and an ability to work effectively under time pressure and to manage multiple priorities.
• Have initiative and be capable of working independently as well as being an effective team player.
• Possess good interpersonal and communication skills, with the ability to effectively interact with people in a multidisciplinary and multicultural environment.
• Have experience working with a wide and diverse network of groups and individuals.
• Be proactive, target driven and diligent.

Terms and Conditions

• This is a local position. CIFOR offers competitive remuneration in IDR, commensurate with skills and experience.
• The appointment will be for a period of 2 years, inclusive of a 6-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be at CIFOR HQ in Bogor, Indonesia.

To apply, please visit our career site at:
http://www.cifor.org/careers

To learn more about CIFOR, please visit our website at:
http://www.cifor.org

CIFOR is an equal opportunity employer. Staff diversity contributes to excellence.

Application process

The application deadline is 15 Oct-2019
We will acknowledge all applications, but will contact only short-listed candidates.




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