Temporary Administrative Assistant- Maternity Cover

Reference number: 202324
Job status: Inactive
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIFOR-ICRAF is looking for a

Temporary Administrative Assistant- Maternity Cover

Overview

The purpose of this job is to assist IRD representative, staff and partners in their administrative, management and accounting activities under the authority of IRD East Africa Representative.

Duties and responsibilities

Administration

Assist in planning, organizing, coordinating internal and external representation activities.
Receive, screen and follow-up on representation correspondences and provides background information.
Update IRD Data bases (missions, partners, students)
Ensure adequate filing system (hard and electronic) and archive of institutional documents (contracts, MoU)
Write documents, letters, minutes and notes and distribute to the concerned parties.
Coordinate the use and the maintenance of office equipment and vehicles.
Follow up on procedures.

Human Resources

Input documents to the shared folder/space,
Assist IRD staff in implementing their mission in East Africa (Visas, research permits)
Follow-up on leaves and absences of local staff.
Draft leave decisions for expatriate and local permanent staff.

Management and accounting.

Collect adequate accounting documents for travel reimbursement, in relation with the accounting office.
Organize procurement for IRD in relation with ICRAF services and/or direct suppliers.
Organize accommodation, air tickets, local transport, banking and any other requirements of IRD international staff and partners.

Education, knowledge and experience

•Bachelor’s degree in business administration, project management or Finance/Accounting/Economics or related field. •3 years’ experience in general administration. •NGO experience is a must. •CPA is an added advantage.

Personal attributes and competencies

•Excellent organizational skills •Computer skills, especially office software •Good communication skills •Ability to synthesize and analyze information and translate into table •Autonomy while being accountable for one's work. •Good written and oral expression •French knowledge is an added advantage

Terms and conditions

•This is a Locally Recruited position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience. •This is a temporary hire for a period of 3.5 months (September-December). •The duty station will be in Nairobi, CIFOR-ICRAF Offices