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PHI Coordination Assistant

Reference number: 202313
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIFOR-ICRAF is looking for a

PHI Coordination Assistant


The incumbent will provide management and administrative support for the One CGIAR Plant Health Initiative, a multi-institutional program that brings together multidisciplinary expertise from across ten CGIAR centers, working across multiple crops and geographies in Africa, Asia, and Latin America. This position will report to the Initiative Coordinator and Initiative Lead.

Duties and responsibilities

  • Assist with coordination of processes related to work planning, monitoring, and reporting across all PHI implementing partners, including administration of a project-management software platform (Scriptoria).
  • Collect and compile information from PHI staff for use in technical reports and other deliverables.
  • Provide event management support for PHI-sponsored events and meetings.
  • Facilitate internal communications and sharing among Initiative staff through appropriate software and communications tools.
  • Develop, manage, and maintain initiative-level databases.
  • Support administration of subgrants.
  • Collect, collate, and organize survey data (household level and community level), and other information (e.g., adoption patterns, impacts etc.) as directed. Analyze such collected household survey data using advanced and most recent statistical and econometric techniques.
  • Develop computer-assisted personal interview (CAPI) programs, train and supervise field data collection teams for the efficient deployment of large surveys for real and near-time data capture.

Education, knowledge and experience

  • •Bachelor’s degree plus 3-5 years of work experience and/or master’s degree in business administration or related field. •Minimum 2-3 years project management experience.

Personal attributes and competencies

  • •Excellent written communication skills (English). •Strong attention to detail. •Ability to work proactively and manage timelines to help keep teams on track. •Strong computer skills, with demonstrated experience using a wide range of computer applications (e.g., MS Word, MS Excel, Outlook, project management software, conferencing software such as Zoom, and SharePoint or other collaborative workspace tools). •Desirable experience working in institutions focused on research, agriculture, and/or of a donor-funded nature, and experience working in a multicultural environment.

Terms and conditions

  • •This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience. •The appointment will be for a period of two (2) years, inclusive of a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources. •The duty station will be in Nairobi, Kenya.

Application process

The application deadline is 19 Mar-2023
We will acknowledge all applications, but will contact only short-listed candidates.

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