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Project Administrative Assistant

Reference number: 202313
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIFOR-ICRAF is looking for a

Project Administrative Assistant


This position is responsible for supporting the CGIAR Excellence in Breeding Platform (EiB) /ABI-BR Initiatives team based in Africa. This position will work in coordination with the EiB finance and admin teams in HQ.

Duties and responsibilities

  • Administrative support to Africa based CGIAR EiB/ABI-BR Initiatives staff and projects.
  • Coordinate all communications with members of the organization, external stakeholders and meeting follow-ups
  • Managing the CGIAR EiB/ABI/BR infrastructure, including procurement of supplies.
  • File correspondence inserts data and maintains records as instructed by senior staff members.
  • Organize and lead all logistics and travels related to meetings/trainings/workshops including visa applications (applications, invitation letters etc.) and accommodation.
  • Preparing for EiB/ABI/BR meetings at regional locations with local CGIAR partners and doing basic budgeting
  • Responsible for coordinating Sabbaticals (staff exchanges) and updating/uploading information to the Learning Management System (LMS)
  • Making payments and keeping a simple account of payments/reimbursements
  • Monitor and review expenses and make sure that they are charged to the correct ICCs.
  • Capture and review of collaborators' expenses
  • Liase with Corporate team in the hiring process of staff and consultants and onboarding
  • Support the CteH digitization and mechanization projects in Africa.

Education, knowledge and experience

  • •Bachelor’s degree in Business administration or diploma professional qualification requiring 2 or more years’ study •Knowledge of administrative and/or operating protocols and procedures of research support function. •Basic Supervisory skills and experience.

Terms and conditions

  • •This is a Locally Recruited position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience. •The initial appointment will be for two (2) years, inclusive of a six-months probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources. •The duty station will be in Nairobi, Kenya CIFOR-ICRAF Offices.

Application process

The application deadline is 14 Mar-2023
We will acknowledge all applications, but will contact only short-listed candidates.

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