Job status: In-progress
Job category: Local Position
Duty station: Bogor, Indonesia
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.
Finance Officer - Grants
The finance Officer provides financial services ensuring high quality, accuracy and consistency of financial reports in accordance with CIFOR-ICRAF internal financial as well as donor guidelines. The accountant works in close collaboration with other teams outside finance such as MSU, PMU, Country team and Research Themes of CIFOR-ICRAF, to exchange information and ensure timely service delivery. In addition, the Finance Officer ensure that strong internal controls are instituted in following CIFOR-ICRAF’s policies and procedures.
Duties and responsibilities
Summary of responsibilities
- Budgets are monitored
regularly to ensure that spending are within the budget, in line with the
project activities and timeline, and fully utilized at the end of the project.
- Annual budgets and rolling
budgets are updated in a timely and accurate manner.
- Financial Reports to donors
are reliable, accurate and submitted on time.
- Project expenditures are
eligible and accepted by the donor and amounts receivable from donors are
- Grant agreements and all
financial requirements are carefully reviewed and acknowledged.
- Restricted Grants Partners
financial reports comply with the laid down donor and/or CIFOR-ICRAF financial
procedures and regulations and in accordance to the budget.
1. Monitor Budget and Actual
Expenses of restricted grants
- Maintain a complete record of all
pertinent documents of each project and coordinate with other Finance Staff and
various project leaders to ensure that the financial implementation adheres
with all the other aspects of the project agreement.
- Collaborate with Project leaders and PMU
to clarify financial issues, answer queries and give updates on the financial
and budget status of the project.
- Review and verify expenditures of restricted
projects assigned to ensure adherence to budgetary and donor requirements.
- Liaise with the Program Management Unit (PMU)
regarding the development of Letter of Agreement (LoA) with partner
Institutions, project start-ups and set ups in myTree and OCS, budget update
and management in OCS and project tracking & closures
2. Annual Budget and rolling
with PMU regarding staff time allocation updated in OCS planner.
with PMU on budgets for partnerships, travel, supplies, consultants,
publications, and other costs based on the availability of funds of on-going
- Review the overall annual budgets once posted in OCS by PMU of grants in
3. Donor Reporting
reports on the specific projects’ finances to donors and other users in
compliance with Center standards and as specifically pre-determined by the
donor as mentioned on the signed Grant Agreements and Donor’s General
that reports to donors are submitted on time.
draft and final financial reports in grants management system.
all donors reports from the Country Offices
invoice/payment request to the donor according to the payment term and schedule
on the agreement.
up for any query or review from the donor for the submitted financial report.
3. Grant Proposal Budgets and
revised Budgets for On-going Projects
resource for project proposal/budget preparation regarding compliance issues
for prospective sources of funding
- Review and discuss revised budget for on-going
projects from Offices, Units and Themes assigned
that the grants recover full overheads as per relevant cost structure
- Provide guidance and ensure the budget figures
are correct and the budget lines follow the donor requirements
5. Grant Agreements
the financial part and other relevant information of the new Grant Agreements
and Grant agreement amendments.
the specific financial requirements from the donor and inform the relevant
parties to ensure conformity on such requirements
6. Internal Reporting
with PMU on the update of the 3 years staff time plan on quarterly basis or as
the monthly summary of restricted projects with multi-year budgets and
and review the monthly summary of cash flow (projected incoming and expenses of
restricted project) to be used by the Head of Treasury and Fixed Assets.
7. Special Audit of Restricted Projects
- Execute the selection process of audit firm to
appoint the auditor for special audit of restricted projects as required by
- Key resource on providing supporting documents
and queries from the external auditors during the audit process
the preliminary draft audit report received from the auditor
partner audit report in relation to project requirement.
8. Time system
and ensure that staff time allocation is in accordance with the budget and the
time sheets are recorded/adjusted appropriately
- Collecting timesheets from respective staff
involved in the project that required timesheets as mandatory supporting
9. Daily and Monthly
donor receivables and payables. Assist
in ensuring that receivables are collected. Review donor payables remind project leaders if there is slow and
payables >USD 50K, prepared by Treasury team.
incoming funds from restricted donors and provide the code to the Head of
Treasury and Fixed Assets.
10. Restricted Grants Partners
Financial Management Monitoring
- Review project partner’s agreement and budget in collaboration with PMU.
- Monitoring financial compliance for restricted grants partners of assigned
grants and ensure partners
spend within their budgets and are following the laid down donor and/or CIFOR-ICRAF financial procedures and
- Analyze restricted grants partner expenses and provide feedback of analysis to
the project leaders
and managers on expenditure trends and areas with significant over- or under spending.
- Review the financial reports submitted by the partners, monitor partner
balances, and collect any
Education, knowledge and experience
- University education in accounting with at least 5 years of relevant experience
- Experience in financial and accounting services
- Experience in project or cost accounting
- Fluent in written and spoken English
- Experience with an ERP, familiarity with Agresso Unit 4 and Vision XL is an advantage
- Strong computer skills in word processing, database and other relevant office applications.
Personal attributes and competencies
- Strong analytical skills
- Competent in personal organization and priority setting, with the ability to work efficiently under time pressure and manage multiple priorities
- Has initiative, capable of working independently, and an effective team player.
- Good interpersonal and communication skills, with the ability to effectively interact with people in a multi-disciplinary and multi-cultural environment.
- Experience working with a wide and diverse network of groups and individuals
- Ability to work with minimum supervision
Terms and conditions
- This is a local position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
- The initial appointment will be for 1 (one) year, inclusive of a three-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
- The duty station will be in Bogor, Indonesia
To apply, please visit our career site at: https://www.cifor.org/careers
To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor.org and www.worldagroforestry.org
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.
Application processThe application deadline is 15 Dec-2022
We will acknowledge all applications, but will contact only short-listed candidates.
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