Office Assistant

Reference number: 2312
Job status: Inactive
Job category: Local Position
Duty station: Bogor, Indonesia
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIFOR-ICRAF is looking for a

Office Assistant

Overview

An Office Assistant is responsible for performing a range of tasks to support daily operations in an office setting. This involves lots of small duties, but their overall responsibilities are essential.

Duties and responsibilities

Interoffice Messenger & document handling

Pick up, sort and deliver official documents from/to all users
Packing & sending packages
Arrange the courier services, incl. summarizing the courier billing

Meeting room operations & other facilities

Reguler check of all meeting rooms
Ensure all meeting equipment are working well. All furniture are in good condition
Provide sufficient meeting stationery, if requested
Set up the layout of meeting rooms, as requested
Ensure all meeting rooms are in default set up and clean during all vacant periods
Report any damage to Property
Standby during the meeting if requested
Ensure all dirty items are laundered for all CIFOR-ICRAF facilities
Checking the running operations of gym equipment
Ensure the mineral waters are always available for the whole campus. Ensure the dispenser is in good working condition
Ensure the newspapers are brought up-to-date

Other Responsibilities:

Administration:

GRM
Develop reports: FAK, storage & emergency supplies
Administration process for the delivery of recycled paper stored by external vendor
Back up Receptionist
Assist staff with other official errands with prior approval from supervisor
Handling the access card/finger print
Any other tasks requested by supervisor

Education, knowledge and experience

High school diploma or equivalent
Two or more years of experience in similar position or in customer-oriented service
Fair working knowledge of English
Have an accurate understanding/interpretation of oral or written requests
Diligent and willing to work overtime, including holidays and weekends if required

Personal attributes and competencies

Good interpersonal skill
Honest
Positive, can-do attitude
Flexible
Ability to prioritize

Terms and conditions

This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience.
The appointment will be for 1 (one) year, inclusive of a three-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
The duty station will be in Bogor.
To apply, please visit our career site at: https://www.cifor.org/careers and https://www.worldagroforestry.org/working-for-icraf
To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor.org and www.worldagroforestry.org
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.