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Account and Administration Assistants – 8 positions

Reference number: 2164
Job status: Inactive
Job category: Local Position
Duty station: New Delhi, India
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIFOR-ICRAF is looking for a

Account and Administration Assistants – 8 positions

Overview

CIFOR-ICRAF is currently seeking to fill several positions in The Asia Continental Program (ACP) for the United States Agency for International Development (USAID) for Trees Outside Forest in India (TOFI) program. The TOFI Program will run for five years – November 1, 2021 to October 31, 2026) in Andhra Pradesh, Assam, Haryana, Odisha, Rajasthan, Tamil Nadu and Uttar Pradesh. Initial appointment will be for a period of one year with a probation period of 3 months for Local Positions. Contracts will be renewed every year during the 5 years’ duration of TOFI, based on performance, timely delivery, and continued relevance for the position. All these positions will be under CIFOR-ICRAF umbrella, and while contributing to TOFI’s implementation; hired staff will also be actively engaged in overall CIFOR-ICRAF program in India. The positions may continue beyond TOFI subjected to availability of placement and funding.

  • Job Category: Locally Recruited Position,
  • Remuneration package: INR 525,704 – 882,132 p.a.
    - Cash Benefits: Base salary, House rent allowance, fixed dearness allowance, leave travel allowance, children education allowance, etc
    - Non-cash Benefits: The staff, spouse and two dependent children are entitled for in-patient medical health insurance policy; and for outpatient medical care (equivalent to one month salary plus fixed dearness allowance) for a calendar year
  • Duty station: Any of the 7 TOFI target States (Andhra Pradesh, Assam, Haryana, Odisha, Rajasthan, Tamil Nadu and Uttar Pradesh).

Applicants should clearly mention for which state they are applying

Duties and responsibilities

The successful applicant will be based at state/district office of TOFI, and will report to State Coordinator, TOFI project, CIFOR-ICRAF. S/he will be responsible to provide administrative, logistical and accounting support to the state office and custodian of the financial and administrative documents.


Summary of responsibilities

  • Scrutiny of invoices/bills and preparation vouchers for payment to vendors and entry in the system.
  • Assist Finance & Compliance Officer for keeping proper accounting of advances to staff vendors as per CIFOR-ICRAF policies.
  • Maintain Petty cash book and disbursement of the same.
  • Prepare bank and petty cash reconciliations.
  • Assist Finance & Compliance Officer in internal and external audit, the handling of the audit queries and co-ordination of the program external audit.
  • Assist Finance & Compliance Officer in preparing audit schedules and get the external audit of accounts.
  • Monitoring allocated state budgets and ensuring no variances, and any variances are immediately communicated and corrected.
  • Preparation and filing of correspondence and other documentation; maintaining filing systems; acquiring office supplies, and arranging office equipment maintenance.
  • Assist State Coordinator in making training and meetings arrangements.
  • Arrange transportation for the staff/visitors as requested.
  • Maintain incoming and outgoing courier service register and ensure timely delivery of the incoming and outgoing courier/mails.
  • Maintain communication systems (telephone, data cards, internet connectivity) in running condition
  • Attend to any other work assigned by CIFOR-ICRAF.


Education, knowledge and experience

  • Bachelor’s in commerce or business administration.
  • Accounting qualification is a requirement.
  • Up to three (3) years relevant experience.
  • Good oral and written communication skills in English
  • Experience in an accounting financial system and record keeping
  • Experience in an NGO or international organization environment will be an added advantage.

Personal attributes and competencies

  • Must be able to work as a team member in accomplishment of duties.
  • Possess excellent interpersonal and communication skills and good judgment.
  • Demonstrate high level of integrity.
  • Strong attention to detail and maintaining a timely and efficient workflow.
  • A strong customer service orientation.

Terms and conditions

  • This is a Locally Recruited Staff (LRS) position.
  • Duration of the contract: One year renewable contingent upon availability of funds, continued relevance of position and performance of the incumbent.
  • CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
  • CIFOR-ICRAF reserves the right to modify the number of positions, locations, timeline or cancel the hiring as necessary.
  • Based on the performance/ competencies and needs, hired staff may be relocated to other project locations upon mutual consent.
  • Interested candidates are requested to submit their application online with cover letter, with at least three reference through CIFOR-ICRAF career page
  • Application without cover letter and references will not be considered.
  • Candidates should mention the position and location (if applicable) they are applying in the cover letter.

    To apply, please visit our career site at: https://www.cifor.org/careers, https://www.worldagroforestry.org/working-for-icraf, https://www.cifor-icraf.org/careers

    To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor.org, https://www.worldagroforestry.org, https://www.cifor-icraf.org

    CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.

    CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.

Application process

The application deadline is 23 Dec-2021
We will acknowledge all applications, but will contact only short-listed candidates.


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